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Bursar's Office

Online Invoice System

The Bursar’s Office will begin to offer a series of training sessions for the departmental Creators (preparer of the invoice) and the departmental Approver (approval authority) for access privileges of the Online Non-Departmental Invoice System. Once the Creator and Approver have been trained, full access to use the Online Non-Departmental Invoice System will be authorized.

There are a few easy steps to get signed up for either a Creator or Approver training session. Our training series will be taking place at Cook Library Training Lab.

  • Appoint one person to be the primary contact and coordinator for your department. Preferably the Department Head.
  • Identify a Creator who will prepare the invoices for your department, and identify the Approver who will review the prepared invoice and approve it.
  • Security authorization forms for the Creator, Approver and the Item Types (formally the BR Sub code) to be utilized by your department will need to be completed and submitted to the Bursar’s Office for processing and security and department profile set up.
  • A training date can not be set up for the Creator or the Approver, until the security authorization forms are completed and submitted to Mike Mullenholz, Bursar’s Office, Enrollment Services Room 321, x4-4603 or fax x4-2884.
  • Security Forms

A convenient training date will be confirmed with you by the Bursar's Office, once your Creator and Approver Security and Item Type forms have been submitted and processed within the Online Non-Departmental Invoice System.

This is necessary, since the Online Non-Departmental Invoice Training System will be using your Creator and Approver Security and Item Type information for the "hands on" portion of the training.

Training dates will be filling up fast, so we encourage you to act quickly to get on board and begin utilizing the Online Non-Departmental Invoice System, to invoice your clients and customers.

For questions regarding all security forms or inquiries about your training date, please contact Mike Mullenholz x4-4603 and,

Online Invoice Logon

  • Online Invoice System [PRODUCTION] - Please use this link if you have already completed your training session and have received an Activation e-mail.

Security Authorization Forms

Please mail completed authorization forms to Mike Mullenholz, ESC Building, Room 321, questions call x4-4603.  Forms may also be faxed to Mike Mullenholz at x4-2884.   Forms must be received 48 hours prior to your training session.

  • Item Type Security Request  (To create Item Types for your department for use with the Online Invoice System) FORM UPDATED 12/16//2010
  • Item Type Authorization Form (To add Item Types to your department for use with the Online Invoice System) FORM UPDATED 12/16//2010
  • Creator Request (The Creator is the individual who currently types the paper invoice and will now create the invoice in the new Online Invoice System.) FORM UPDATED 12/16/2010
  • Approver Request ( The Approver is the individual who currently signs the paper invoice and will now give final approval in the new Online Invoice System.  In the Online Invoice System, the Approver CANNOT create an invoice.) FORM UPDATED 12/16/2010
  • View All Request  (Bursar and Financial Services Personnel only)
  • Cashier Request  (Bursar's Office only)
  • Print Processor Request (Bursar's Office only)

Please complete the Creator/Approver Request form to delete users from the Online Invoice system. Completed forms should be faxed to Mike Mullenholz, 4-2884.

Training Session Information

Please note that access to the Online Invoice System will be available within one business week following your training session.  A notification e-mail will be forwarded to you when your access is available.

The Bursar's Office
Enrollment Service Center, Room 336 (map)
Hours: Monday - Friday, 8 a.m. - 5 p.m. (Customer Service Center)
Monday - Friday, 8:30 a.m. - 4:00 p.m. (Payment Center)

1-888-5BURSAR (toll free)
Phone: 410-704-2100
Fax: 410-704-2185



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